City Clerk’s Office Duties and Responsibilities
The Pine Bluff City Clerk’s Office is responsible maintaining records affecting the day-to-day operations of the City of Pine Bluff as well as check processing of bills to various vendors used by City departments.
The City Clerk’s Office provides clerical assistance, in the form of recording and keeping the minutes of proceedings for the Pine Bluff City Council, the Non-Uniformed Employees Pension Board and the Firemen Pension Boards. The Clerk’s Office serves as the processing center for City Council packets, which are distributed to council members prior to each meeting.
The Clerk’s Office is the sole drop-off point for bids placed by contractors for mowing yards and lots found to be out of non-compliant with city code by the Pine Bluff Inspection and Zoning Department, as well as bids placed by citizens for the purchase of lots owned by the City. The office also presides over bid openings for various departments.
Communication with various municipalities and county and state offices are also vital to the efficient operation of this office, be it for verification of voter registration status for petitions or sharing and inquiring about legislation. The Clerk’s Office processes and houses financial reports in conjunction with check processing.
The Pine Bluff City Clerk’s Office prides itself in providing effective assistance to residents and City employees.
Records maintained by the City Clerk’s Office include:
- Ordinances and Resolutions passed by the City Council
- Contracts and Agreements between the City of Pine Bluff and service providers
- Deeds of City cemetery plots
- Mortgage papers from the City’s First Time Home-buyer Assistance Program
- Tapes and Minutes of the proceedings of the Pine Bluff City Council and various boards and commissions
- Revenue Bonds
- Information for the Non-Uniformed Employees Pension Board
Many of these records originated with the City in the late 1800s. The Pine Bluff City Clerk’s Office intends to make as many of these documents available on-line as possible in the coming months. Hard copies are available in the Clerk’s Office by filling out a Pine Bluff City Clerk’s Office Information Request Form. There is a charge of 25 cents per page for this service.
Loretta Whitfield – Pine Bluff City Clerk – email@example.com
Rosemary Doss – Assistant City Clerk – firstname.lastname@example.org
Office Hours are from 8 a.m. to 5 p.m., Monday-Friday.